Step 1: Open Microsoft Outlook

1. Click on the Start Menu and type Outlook in the search bar.
2. Click on Microsoft Outlook to open the application.
3. If using Outlook for the first time, sign in with your email address and password.

Step 2: Understanding the Outlook Interface

Once Outlook opens, you will see:

• Mail Tab – Where you send, receive, and manage emails.
• Calendar Tab – Used for scheduling meetings and events.
• Contacts (People) Tab – To store and manage email contacts.
• Tasks Tab – Helps create a to-do list and track tasks.

Step 3: Sending an Email

1. Click on New Email in the Home tab.

2. In the To field, enter the recipient’s email address.

3. Type a subject in the Subject Line.

4. Write your message in the main text area.

5. To attach a file, click Attach File and select a document or image.

6. Click Send to send your email.

Step 4: Receiving and Organizing Emails

1. Click on the Inbox to view received emails.

2. Click on an email to read it.

3. Use Reply or Reply All to respond to an email.

4. Click Forward to send the email to another person.

5. To delete an email, select it and click Delete.

6. Move important emails to folders by right-clicking and choosing “Move to Folder”.

Step 5: Managing Contacts

1. Click on the People (Contacts) Tab.

2. Click New Contact to add a contact.

3. Enter the person’s name, email address, and phone number.

4. Click Save & Close to store the contact.

Step 6: Using the Calendar for Meetings and Reminders

1. Click on the Calendar Tab.

2. Click New Appointment to schedule an event.

3. Add the date, time, and details of the event.

4. Click Save & Close to add it to your calendar.

5. To invite others to a meeting, click New Meeting, enter attendees’ emails, and click Send Invitation.

Step 7: Managing Tasks

1. Click on the Tasks Tab.

2. Click New Task to create a to-do list.

3. Enter a task name, due date, and priority level.

4. Click Save & Close to add it to your list.

5. Check off tasks as you complete them.

Step 8: Searching for Emails

1. Use the Search Bar at the top of Outlook.

2. Type keywords related to the email you are looking for.

3. Click on the desired email from the search results.

Step 9: Setting Up an Out-of-Office Reply

1. Click on File → Automatic Replies.

2. Select Send automatic replies.

3. Type the message you want people to receive.

4. Click OK to activate the Out-of-Office message.

Step 10: Logging Out of Outlook

1. Click on your Profile Icon at the top right corner.

2. Select Sign Out to log out of Outlook.